Introduction

This Privacy Policy (“Policy”) explains how we collect, use, process, and share your personal data, and how we protect it when you use our web application ("RegTech365") and the services provided through it ("Services"). RegTech365 Limited, a subsidiary of OPEX Limited, operates in conjunction with its affiliates, including Zion Enterprises, FarmAgora, and OpexA (“We,” “Us,” or “Our”). We value your privacy and are committed to safeguarding your personal information.

RegTech365 is the registered trade name of RegTech365 Limited. We encourage you to read this Privacy Policy whenever you interact with us to stay informed about our data collection and protection practices.

About

This Privacy Policy applies to all services provided by RegTech365 across its subsidiaries and various operational channels. RegTech365 is designed as a cutting-edge regulatory compliance application that offers tailored compliance solutions to a wide range of organisations, including but not limited to financial institutions, healthcare providers, and technology companies.

As a robust platform, RegTech365 provides in-depth insights into numerous regulatory compliance standards, offering organisations a comprehensive and customised approach to managing their compliance obligations. It does this by automating the process of regulatory adherence, enabling seamless implementation and maintenance of compliance frameworks. The platform is equipped with AI-powered features to streamline time-consuming tasks, optimise time management, and enhance monitoring capabilities, ultimately boosting the efficiency and effectiveness of organisational processes.

Moreover, RegTech365 not only simplifies compliance tracking but also offers a transparent feedback mechanism, which empowers organisations to make informed decisions, reduce risks, and remain aligned with evolving regulations. By harnessing sustainable technologies, particularly through the integration of artificial intelligence within a user-friendly web application, RegTech365 significantly enhances overall productivity.

We are committed to aligning our operations with applicable privacy and data protection laws, particularly the Nigerian Data Protection Act, 2023, as well as relevant local regulations. Importantly, we operate as a custodian of the data processed on our platform, with full ownership of the data remaining with our users. We collect only the minimum amount of information necessary to ensure the optimal performance of our services. This approach ensures that user data is adequately safeguarded, and that we respect the principles of data minimization and privacy by design in all aspects of our service delivery.

Agreement by User

By using our Services, you confirm that:

• You have read, understood, and agreed to this Privacy Policy.

• You are at least 18 years of age or if higher, the age of majority in your jurisdiction.

If you do not agree to be bound in any way to this Privacy Policy do not consent, please do not use any of the Services or must immediately cease your use of RegTech365 or any part of it as well as its features and functionalities. In the event you decide to cease using RegTech365, you can request the termination of your account, the deletion of your data, or seek other related services by reaching out to our support team via web; http://www.regtech365.com or email; info@regtech365.com. We are committed to addressing your requests in a timely and efficient manner, ensuring that your data and account are handled in accordance with applicable regulations and our internal policies.

Personal Information we collect

"Personal Information" refers to any data that can directly or indirectly identify you as an individual. This includes, but is not limited to, information you provide through forms, documents, emails, photos, scans, and other communication channels. Examples of such data include your legal name, company name, the nature of your business and organisation, tax identification numbers, and contact details such as your phone number and email address. Additionally, identity-related information such as passwords, as well as quasi-identifiers like age, gender, and race, may be collected where necessary.

We may also gather unique device identifiers, including but not limited to your Mac address, IP address, IMEI number, IMSI number, and SIM card information. These unique identifiers assist in assessing compliance and performing accurate audits. This collection of data is essential to ensuring that RegTech365 can deliver its services effectively while maintaining a secure and compliant operational environment.

Our commitment is to collect only the minimum amount of personal information required to fulfil the legal obligations of our compliance business. We strictly avoid collecting any illegal, unnecessary, or irrelevant data. Additionally, we do not collect illegal or irrelevant data, nor do we store data about minors, as we know the importance of protecting them especially in an online environment.  Any device information we record, such as IP addresses and browser details, is collected for purposes of fraud prevention and maintaining the security of our platform.

Your personal information, regardless of how it is provided whether electronically, verbally, or physically it will always be treated with the highest level of confidentiality. Any data received from third parties, including government agencies, regulatory bodies, or financial institutions, is subject to the same strict confidentiality measures.

The information we collect will only be used for the specific purposes for which it was obtained, and it will be retained only for as long as necessary to fulfil those purposes. In addition to facilitating compliance assessments and audits, we may use your data to enhance your user experience on the platform, improve usability and performance, and conduct marketing analysis to better serve our users.

We understand that your privacy is paramount, and you have the right to withdraw your consent for the storage and use of your personal data under certain legal circumstances. If you choose to do so, we will make every effort to comply with applicable laws and ensure that your request is processed swiftly. Additionally, we are committed to providing secure access to your information through our platform, utilising best-in-class security measures to protect your personal data at all times.